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WHAT WE NEED FROM
YOU…
In addition to your contract for our
services, Fables Of The West respectfully requests the following:
-A lockable dressing
room/storage area or a secured staging area out of the public view.
-Bottled water following
performances
-A reasonable and agreed
upon minimal amount of 'comp' passes, if necessary.
-Load in/load out
vehicle access.
-Parking permits for all
days of event.
LODGING/HOTEL
ARRANGEMENTS…-
Hotel arrangements made by the venue should
be pre-arranged as follows:
Two contracted
riders- Two single rooms or one double hotel room
Three contracted
riders- Two hotel rooms- one single room/ one double room
For fairs and events
outside of California we are now requesting that hotels be reserved with
check in beginning the day prior to the event, with check out on the day
following the event. We have added this request because of the logistics
involved in travel arrangements and because of our commitment to each event
to arrive early on opening day and leave late on the closing day.
California fairs and events
should by default make hotel reservations with check in the day prior to the
event and check out at noon on the final day of the event.
Fables Of The West
understands that the event will only be responsible for the lodging itself,
and not additional expenses that may be incurred by group members during the
stay (i.e. phone calls, key deposits, etc).
Rooms should be booked
under the name '' Fables Of The West “or Ken McMeans (or the name of the
team leader if known).
We prefer 'non-smoking '
rooms, on the first floor when available..
If at
all possible, we would prefer rooms with a microwave and/or small
refrigerator.
SCHEDULING/WHAT WE
DO...
Fables Of The West requests the flexibility
of self determining our daily performance schedule, with start time and
final approval by event management or entertainment agency/department. It
hinders our performances if locked into a strict time schedule-part of what
sets us apart from other acts is our desire to go beyond 30 or 45 minute
sets, and we are experienced enough to find and fill the needs of a fair
and its guests. The group agrees to perform a minimum of three hours daily,
but often performs longer, and over a 6 to 8 hour shift time (but are more
than willingly to accommodate requests for early AND late appearances during
the fair hours, i.e. we can be at the fair opening at 9am and still be
available to warm up a concert audience or rodeo crowd at 8pm).
In addition we welcome the opportunity to
perform at special events/functions you may have during the
event, including (but not limited to):
*Warming up
mainstage concert audiences prior to headliner
concerts or shows.
*Introducing
mainstage concert acts
*VIP/ Director's
Dinners or meetings
*Charity events
tied- in with fair (on site or off)
*School Tours
* Parades
*Audience warm-up
for rodeos
*Working in the
arena during kid's rodeos (for 'Mutton Busting' /'Calf Scramble', etc)
* Media
promotions/broadcasts-live or taped TV/radio onsite or off
* Emceeing or
hosting opening ceremonies
*Judging
competitions (i.e. Talent Shows, Chili Cook-Offs, etc.)
*Unusual special
requests (just ask us!)
Be assured that our price is all inclusive
and there are no additional charges or expectations for any of the above
mentioned special events. We can be available for media events prior to
opening day of the event, schedule permitting, at no charge, except for the
hotel requirements. Please give us advanced notice to adjust travel
arrangements.
CAST MEMBERS…
Fables Of The West will have two teams of
two riders available for 2007 except for August, September, and October when
we will add a third team.
Although Fables Of The West
will attempt to honor requests for specific performers at your event, we
cannot, however, guarantee performer availability.
Once routing and scheduling
is complete, we will try to provide you with bios and photos of the cast
members who will be appearing at your event.
Please note that currently,
all of our cast members are being rotated, to provide re-booked events with
a unique and fresh dynamic each year. We guarantee that you'll be satisfied
with any combination of our current team leaders and cast members.
INSURANCE
REQUIREMENTS…
Fables Of The West carries
full liability insurance in an amount that meets or exceeds all state
requirements (certificate available on request) and has no Workmen's
Compensation requirements. Our cast members are legally (as determined by
the Internal Revenue Service) subcontractors hired by Independent Contractor
Ken McMeans doing business as Fables Of The West.
Our current insurance
carrier is First Specialty Insurance, and CFSA is master certificate holder
for all California fairs, with approved Additional Wording on file.
Fairs outside of California
can be provided with specific Additional Insured wording upon request. The
additional wording often requested by fairs indemnifying their county,
state, staff, directors, etc. is actually covered by default in its entirety
by our policy. Nonetheless, we will provide you with the additional wording
specifically added to our certificate if you deem it necessary. (There is a
48 hour minimum processing time upon
request.)
Our insurance calendar year
runs from April 25 through April 25. As such, our insurance certificates are
not available until May 1 each year. We apologize to fairs in May and June
for the last minute nature of providing you with our certificates, but rest
assured that our coverage will always be current and certificates provided
by fair time.
CANCELLATION POLICY…
Fables Of The West accepts
no cancellations inside of sixty days, except due to an act of God (flood,
tornadoes, etc..), terrorist catastrophe and/or
in case of complete event closure or cancellation. Rain is not considered a
justifiable reason for cancellation (see below) . Unreasonable
cancellations, outside of aforementioned exceptions, may be assessed up to
50% of previously agreed upon total performance fees plus court costs when
occurring inside of 60 days prior to event. Cancellations within 30 days of
event may be responsible (as determined by a court of law) for 100% of total
performance fees plus court costs.
In the unlikely event of a
cancellation by our cast or by an individual cast member (due to illness or
circumstances beyond our control) we will agree to do your event the
following year at a substantially reduced rate, to make up for any missed
portion or event. Contact Ken McMeans regarding specifics.
IN THE EVENT OF RAIN
ARTIST may work in covered
areas or inside exhibit, vendor, and/or livestock buildings. ARTIST may
adjust the schedule to avoid heavy downpours, but will make a reasonable
effort to perform as scheduled.
RAIN IS NOT AN ACCEPTABLE
REASON FOR CANCELLATION, AS ARTIST CAN, WILL, AND DOES WORK IN INCLEMENT
WEATHER, WHEN NECESSARY, with the exception of severe or extreme conditions
that would put ARTIST and/or guests in danger.
ARTIST TO BE PAID FOR DATES
IN WHICH EVENT IS CLOSED PARTIALLY OR IN ITS ENTIRETY DUE TO RAIN.
IF RAIN FORCES PARTIAL
CLOSURE OF THE EVENT, ARTIST WILL BE AVAILABLE AT LOCATION UNTIL DISMISSED
AND WILL BE AVAILABLE UPON REOPENING. Artist will, when possible, feasible,
and reasonable attempt to compensate with extra performances to make up for
lost scheduled time.
WORKMEN’S
COMPENSATION REQUIREMENTS
Fables Of The West is a
sole proprietorship founded, owned and operated by Ken McMeans. The business
is generally operated under the name Ken McMeans. Cast members are
Independent Contractors (or in many cases sub-contractors) and are not
employees of either the event or Ken McMeans. Fables Of The West has no
Workmen’s Compensation Insurance requirements, as determined and defined by
the Internal Revenue Service.
PAYMENT FOR
SERVICE/TAX I.D. INFO
Payment should be made
available no later than the final day of the event.
Checks should be made
payable to "Ken McMeans". (If event , State, or County policy requires
payment made reflecting the name of the act , the check should read "Ken
McMeans dba Fables Of The West ). Checks should not be made payable to
'Fables Of The West ' or 'Wild West Express' as that is the name of the act
but not the name of the business and as such, the bank frowns upon checks
addressed in that manner.
In lieu of Ken McMeans
being present, the team leader will be approved to accept the check (unless
event is notified otherwise). Eric Holmquist is authorized to accept checks
on our behalf in all situations.
HARMONY ARTISTS
Jerry Ross and/or Adrienne
Crane have full power of attorney to negotiate and sign entertainment
engagement contracts on our behalf, for all events and venues and media
purposes (TV/film/radio appearances included).
They shall have the right
to negotiate sponsorships and similar contracts on our behalf.
In addition, Harmony
Artists has approval to pick up checks and/or set up a direct deposit
transaction, request or accept an advance deposit on behalf of Ken McMeans,
and handle all phases of negotiations, bookings, contracts, documents, tax
forms, and permits on our behalf, pertaining to our entertainment business,
for either that of Ken McMeans and/or Fables Of The West.
Harmony Artists has the
additional power of attorney to cancel engagements if necessary.
Tax I.D. # Available on
request or by necessity.
This legally binding
agreement/contract is between event and Ken McMeans, (owner/operator of
Fables Of The West ) whether negotiated by Ken McMeans or by Harmony
Artists.
Accepted
by-_______________________________________________________ Date___________
Ken McMeans
1191 Huntington Drive #3, Duarte, CA
91010-2400
(818) 749- 7843/818-206-5873 Email:
fablesofthewest@yahoo.com |
